payroll / accounting coordinator

POSITION REPORTS TO:  Chief Financial Officer

 

DIRECT REPORTS:  N/A

 

Principle Responsibilities & Position Purpose:

The Payroll Coordinator is responsible for completing all payroll functions for their hotel portfolio and accounting functions.

 

Payroll Duties: - Must have ADP Workforce experience

  • Reviewing employee information and working hours and calculating wages

  • Preparing and processing employee payments

  • Maintaining accurate payroll records

  • Responding to payroll-related inquiries and resolving concerns

  • Performing account balance and payroll reconciliations

  • Process payroll for all properties to include updating and maintaining employee profiles, audit hours, benefits, vacation, sick, holiday and benefits.

  • Collecting payroll back up from each property.

  • Keep and file all payroll backup for each pay period.

  • Run payroll reports to include, Cash Requirements, GL Report, OT Reports and communicate results to the leadership team.

  • Communicate with General Managers regarding payroll discrepancies and follow up to resolution.

  • Process wage garnishments, child support orders, State & Federal exemptions

  • Work with payroll system / vendor to confirm all payroll taxes, government filings and ACA series codes are compliant and timely completed.

  • Ensuring all W2 reports are sent out in a timely manner

 

Accounting Duties:

  • Sort and match supporting documentation to invoices and set invoices up for payment

  • Process check requests

  • Prepare and process accounts payable checks

  • Reconciliation of payments

  • Vendor file Maintenance

  • Correspond with vendors and respond to inquiries

  • Approve new vendors, ensure FEINs are collected for 1099’s

  • Review invoices for management approval, coding accuracy, and proper documentation

  • Ensure proper sales or use tax is charged on all invoices

 

Other Administration:

  • Assist with the company’s social media presence to build brand awareness

  • Assist with day to day operations of the HR functions and duties.

  • Provide clerical and administrative support to Human Resources team

 

Job Requirements:

  • ADP Workforce experience is required

  • Hotel property experience preferred

  • Ability to manage time effectively to meet deadlines

  • Demonstrated skill in exercising good judgement and decision making

  • Proactive approach, with exceptional initiative and problem-solving abilities to ensure the highest levels of productivity

  • Ability to multi-task and effectively manage numerous priorities within a fast-paced environment

  • A combination of education, training and/or experience that provides the required knowledge, skills, and abilities